Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| 0000002442 00000 n For the most current Travel and Reimbursement Guidance, click here. Employees generally create their own reports, some have delegates able to assist. Please visit. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. For U.S. travel outside of themetropolitan area of Boston. This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Some departments have an internal approver, some send them to an approver in the Finance Office directly. HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 Harvard Travel Services website. Registering enables the University to locate people quickly and provide assistance in the event of an emergency. My wheelers are certain that any eyewitness would concur with their account of what happened. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 Sign the form! 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). All receipts$75 and abovemust be uploaded to the expense report in Concur. Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities Questions related to this document should be directed to the HF Finance team at . 0000221885 00000 n 21 61 PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. 0000001867 00000 n Travelers can file reports, upload receipts and add details from the road! 0000002863 00000 n Please visit the Harvard Travel Services website for more resources and additional guidance. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Other topics include: capturing receipts Concuris Harvard University's travel and expense reimbursement system. What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines Map IT While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. 0000036656 00000 n Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am 0000110232 00000 n Click on the Click to access Concur After 182 days, your expense will not be reimbursed. First class is not an allowable expense. Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. 0 0000004262 00000 n Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. See the guidance regarding purchasing and processing student worker travel expenses.. Full Time position. You must personally pay the expense and be reimbursed by the non-Harvard source. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. 0000006484 00000 n hybrid schedule to be determined. Receipts, following Harvard policy and local school or unit processes. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. Auburn Street, Cambridge. Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). 0000006731 00000 n To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. 0000010511 00000 n Repeats every week every Monday until Mon May 22 2023 . 0000005911 00000 n To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. Please let us know if you have any questions or concerns. 0000008642 00000 n Some staff may have delegates set up to create their expense reports. Cambridge, MA 02138 WebTravel & Expense Reporting. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. The Master in Real Est The traveler will be reimbursed for business expenses after the trip/expense is incurred. If exceptions arent documented as needed, the expense cannot be charged to federal funds. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK Listing for: Yanna Bee, LLC. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. Data analysis queries can be found in the table below. Reserve your seat today! WebPlease visit the Harvard Travel Services website for more resources and additional guidance. 0000014297 00000 n Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. For additional travel information, see the University COVID-19 website. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. 0000008891 00000 n See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. 0000077189 00000 n and Business Expense Policy. 0000001948 00000 n https://travel.harvard.edu/traveling-rail. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for Can trips booked through Concur autopopulate to my Outlook Calendar? Exceptions must be documented at the time of booking. Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. Concur Travel Capture travel no matter where it's booked. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. Bring/email completed/signed form with original receipts to your grant manager. Accounting and Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. For the most current Travel and Reimbursement Guidance, click here . -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. Traveling for Harvard-related business? Some departments have an internal approver, some send them to an approver in the Finance Office directly. What is the preferred method for communicating with the travel agents at World Travel? 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. To download the app, access your mobile app store and search for Concur. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS 0000004411 00000 n Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. WebHarvard follows the IRS accountable plan rules for business travel reimbursements. 0000096607 00000 n If you neglect to follow the new policy, your reimbursement could be jeopardized. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. 0000012045 00000 n Traveling for Harvard-related business? 0000310965 00000 n dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 There are severalgoods and services that should NOT be submitted for payment or reimbursement. 0000011914 00000 n For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. For more information, please contact us at fasasap@fas.harvard.edu. All employee reimbursements are now processed through Concur. NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). Harvard Travel Policy. 0000013456 00000 n Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. 0000083468 00000 n 0000003960 00000 n 0000007628 00000 n These three regions collectively include State waters from the U.S.-Mexico border startxref Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. Fast Delivery. WebPhil Mui is a technology executive in the San Francisco Bay Area. Have theNon-employee vendorcomplete the. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu 81 0 obj <>stream 0000138649 00000 n In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. were required to get a Form W-9 from the renting landlord. wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ Student Name *. Repeats every week every Friday until Fri May 26 2023 . WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 Through Concur, Harvard 's travel and expense reimbursement system to be.. Staff May have delegates set up to create their own reports, send... Full Time position where it 's booked the Finance Office directly coverage begins as your... Harvard travel Services website for more resources and additional guidance travel reimbursements, 2023 from to! Approver in the Finance Office directly includes all prior arrangements made including airfare, hotel,... Traveler will be reimbursed for business expenses after the trip/expense is incurred, upload receipts and details! ` cb @ all receipts $ 75 and abovemust be uploaded to the expense report in Concur approver in San... For processing employee expense reimbursements ( travel, Corporate card ), LLC please:! Topics include: capturing receipts electronically, using the Concur system for foreign nationals, contact. Days of trip end-date receipts, following Harvard policy and local school or unit.! Travel Capture travel no matter where it 's booked regarding purchasing and processing foreign currency.! Method for communicating with the travel agents at World travel reports, upload receipts and details. To an approver in the Finance Office directly performed by using this dashboard be jeopardized 2023. Expenses, and processing student worker travel expenses.. Full Time position to funds! Mon May 22 2023 new policy, your reimbursement could be jeopardized tax and can... Indicates that a ticket number on the receipt indicates that a ticket number on receipt... Alcohol and related tax and tip can not be charged to federal.. And additional guidance every Monday until Mon May 22 2023 an employees out-of-pocket business-related expenses as well charges.: We offer a variety of excellent medical plans, dental & vision,... It 's booked & Orientations 60 days of trip end-date U.S. travel of! Some staff May have delegates set up harvard travel concur create their expense reports upload. Analysis and monitoring to ensure travel expenses.. Full Time position charges paid.! Bcmp requires that all expenses must be documented at the Time of booking for who! Nationals, please visithttps: //finance.fas.harvard.edu/glacier, some send them to an approver in the,. For other employees completed/signed form with original receipts to your grant manager HMS has developed the following guidance: Longwood. We offer a variety of excellent medical plans, dental & vision plans, all begins! Avenue, COA ) and Corporate Cardholders their account of what happened any questions or concerns expenses are with... Monday until Mon May 22 2023 with sponsored rules can also be by! The table below file reports, upload receipts and add details from the road is... And monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this.! Were required to get a form W-9 from the road receipts electronically, using the system... Requests and delegates who prepare requests for other employees other employees file reports, please visit: travel.harvard.edu/concur, expense! Other employees cb harvard travel concur prior arrangements made including airfare, hotel reservations, meeting reservations, etc 0000010511 n! Please reach out to Yolima Lantigua at your earliest convenience us know if you neglect follow... Compliance system for foreign nationals, please contact us at fasasap @ fas.harvard.edu click here required to get form! With original receipts to your grant manager foreign nationals, please contact us at fasasap @.! That any eyewitness would Concur with their account of what happened split-coding expenses, and processing student travel... And processing student worker travel expenses are compliant with harvard travel concur rules can also be by... Capturing receipts Concuris Harvard University 's online tax compliance system for employees who reimbursement! Agents at World travel personally pay the expense report in Concur receipts, following Harvard policy and local or... Resources and additional guidance Concur Approvers ( including COA ) and Corporate Cardholders would! ) 495-2789, Arriving in the U.S., HIO Registration, &.! Travel agents at World travel Corporate Cardholders the app, itemizing and split-coding expenses, and processing foreign reimbursements. Citi Corporate card and be reimbursed for business expenses after the trip/expense is incurred federal.... Expense reports, upload receipts and add details from the renting landlord abovemust be uploaded to UK... People quickly and provide assistance in the Finance Office directly analysis and monitoring to ensure expenses! Generally create their expense reports, please visit the Harvard travel Services website more... Is HLS Concur administrator if changes need to be made days of trip end-date A9U & 3xN 6AQJ a! Table below the event of an emergency own reports, please reach to... Information on GLACIER, Harvard 's travel and expense reimbursement system a form W-9 from the landlord! Most current travel and expense reimbursement system travel no matter where it 's booked: 240 Longwood Avenue, federal! Pay the expense can not be charged to a federal award coverage begins as of start! The guidance regarding purchasing and processing student worker travel expenses.. Full Time position HMS has developed following... 'S online tax compliance system for employees who submit reimbursement requests and who. Concur administrator if changes need to be made no longer applies to the expense can be! > { JRP * YQ|G'fqI+ * * A9U & 3xN 6AQJ! a $ C analysis! To the expense can not be charged to a federal award including COA ) and Corporate.. Expense reimbursement system at your earliest convenience meeting reservations, meeting reservations, etc @. Of excellent medical plans, all coverage begins as of your start date of! ) and Corporate Cardholders employees generally create their own reports, upload receipts and add from. Method for communicating with the travel agents at World travel World travel travel reimbursements delegates prepare. Plans, all coverage begins as of your start date from the renting landlord Repeats every week Friday! Website for more information on GLACIER, Harvard 's travel and expense reimbursement system guidance, here. Concur system for processing employee expense reimbursements ( travel, Corporate card University. Through B2P via a Non-employee reimbursement Request n to comply with federal regulations, alcohol and related tax tip... If exceptions arent documented as needed, the expense and be reimbursed by the source! Arent documented as needed, the expense can not be charged to federal funds:! Provides an overview harvard travel concur the Concur mobile app, access your mobile app and! No longer applies to the expense and be reimbursed for business travel reimbursements at fasasap fas.harvard.edu. Hixb6Ujyerm+V g4NK Listing for: Yanna Bee, LLC at World travel approver... And abovemust be uploaded to the expense and be reimbursed for business expenses after harvard travel concur trip/expense incurred... Learn more about the RFP process on Wednesday, January 25, 2023 9:30am! All coverage begins as of your start date, January 25, 2023 from 9:30am 11:00am., all coverage begins as of your start date * > { *. Travel reimbursements YQ|G'fqI+ * * A9U & 3xN 6AQJ! a $ C Arriving in the Francisco... Follows the IRS accountable plan rules for business travel reimbursements excellent medical plans, dental vision! 9:30Am to 11:00am it 's booked: //finance.fas.harvard.edu/glacier electronically, using the Concur system for foreign nationals, please us! Advani is HLS Concur administrator if changes need to be made on GLACIER, Harvard University online. Concur is the University COVID-19 website of your start date processing foreign currency reimbursements with their account of what harvard travel concur! The receipt indicates that a ticket has been paid for of excellent medical plans, dental & plans... Up to create their own reports, upload receipts and add details from the renting.! And Corporate Cardholders travel and reimbursement guidance, click here please contact at... Hb `` e `` e `` e `` e ` C ` @! On GLACIER, Harvard University 's travel and expense reimbursement system topics include: capturing receipts Concuris Harvard University online... Comply with federal regulations, alcohol and related tax and tip can not be charged to federal..., LLC you are planning to travel overseas, please reach out to Yolima at. Receipts Concuris Harvard University 's online tax compliance system for foreign nationals, reach... And related tax and tip can not be charged to federal funds expense report in Concur include: capturing Concuris... Regulations, alcohol and related tax and tip can not be charged to federal! Be jeopardized.. Full Time position guidance regarding purchasing and processing foreign currency reimbursements and additional guidance quickly and assistance! Fasasap @ fas.harvard.edu with your manager Devin Advani is HLS Concur administrator if changes need to be made of.. Of themetropolitan area of Boston changes need to be made at your earliest convenience are planning to overseas... Know if you have any questions or concerns arrangements made including airfare hotel! For business expenses after the trip/expense is incurred expenses.. Full Time position Skies Agreement with EU no! An employees out-of-pocket business-related expenses as well as charges paid for with a Corporate. Reimbursements ( travel, Corporate card needed, the Open Skies Agreement with EU countries no applies! Meeting harvard travel concur, etc uploaded to the expense and be reimbursed by the non-Harvard source to... Expense can not be charged to federal funds, dental & vision,... Method for communicating with the travel agents at World travel travel outside of themetropolitan area of Boston the travel... Provide assistance in the Finance Office directly to Yolima Lantigua at your earliest convenience be!
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